ECT Privacy Policy

Privacy Notice for St Helens Council (ECT Manager) acting as an Appropriate Body for Early Career Teachers (ECTs)

St Helens Council is registered with the Information Commissioner’s Office (ICO) under the provisions of the Data Protection Act 2018. The Council takes its responsibilities under the act very seriously. This notice sets out the basis on which any personal data we collect from you or that you provide to us, will be processed by us in order to fulfil our statutory function as an Appropriate Body for NQT Induction. Information we may collect from you

We may collect and process the following data about you:

1) Information you give us; You may give us personal information about you by filling in forms, checking and editing details on or by corresponding with us by phone, e-mail or otherwise. The information you give us will include your name, address, email address and phone number, Qualified Teacher Status (QTS) date awarded, training institution and Teacher Reference Number. Completion of this registration form/sharing your information with us constitutes explicit consent from you for us to process your data for the purpose of ECT induction.

2) Information we receive from other sources. We may receive information about you from third parties such as your employer (past and present) and training institutions for the purpose of verifying qualifications and induction status. We may also receive information about you from the Teaching Regulation Agency and the Department for Education.

3) Uses made of the information: We use information held about you in the following ways: •Information you give to us. We will use information you have provided for the purpose of carrying out our statutory obligations with regard to the Induction of Early Career Teachers, including where we have a quality assurance role as the Appropriate Body. For full details see the ‘Induction of Early Career teachers’ (England) Statutory guidance (available in the resources section of the St Helens ECT Manager website). 3) Your personal details will be shared with Evolution Internet Ltd via ECT Manager as necessary to enable the completion of registration and assessments and not for any other purpose outside that of ECT induction and the associated statutory requirements.

4) Disclosure of your information: In accordance with the Statutory Guidance (paragraphs 2.57), we may share your personal information with:

•Educational institutions throughout England and Wales solely for the purpose of Statutory Early Career Teacher (ECT) Induction •Local Authorities and other institutions throughout England and Wales that act as an Appropriate Body for the purpose of Statutory Early Career Teacher Induction (ECT) Induction (see Statutory Guidance paragraphs 2.70 and 2.74) •The Teaching Regulation Agency and Department for Education for the purpose of pre-employment checks and verifying induction status.

5) Where we store your personal data: All information you provide to us is stored on secure servers. Evolution Internet Ltd ensures their system is compatible with the latest Critical Security Updates. Their database is backed up to two sites every six hours on a rolling 14 day basis. They are formulating a Business Continuity Plan and do have processes in place to deal with any issues which may interrupt the business. Where we have given you (or where you have chosen) a password that enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

6) Access to Information and Your rights: You have the right to see any information held about you and to have inaccurate information corrected. You also have the right to complain if you feel that the data has not been handled in accordance with the law by contacting the Data Protection Officer at St Helens Council. Alternatively, you can make a complaint to the Information Commissioner’s Office by reporting a concern online at or Calling 0303 123 1113 or write to Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

7) Retention of your personal data: We follow the guidance in the document ‘Induction of newly qualified teachers’ (England) Statutory guidance (available in the resources section of the St Helens ECT Manager website) in archiving and retaining data for 7 years. Therefore seven years after an ECT has completed their final assessment or has left the Appropriate Body their records will be deleted from the system.

Changes to our privacy notice: Any changes we may make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail.

By agreeing to this privacy notice you are providing consent for us to use your data solely for the purposes outlined above.